Billfeeds

What is Billfeeds

Learn how to automatically extract and process documents and replace data entry tasks using Advanced Business Manager Billfeeds

Billfeeds is a core feature in Advanced Business Manager software that allows you to extract and process data from your business documents automatically, streamlining administration functions and bringing new efficiencies to customers using Advanced Business Manager.
Documents such as supplier invoices, customer orders and remittances can be scanned and uploaded or emailed directly to Billfeeds in your system. The system can be customized for individual business workflows and other manual data entry tasks.

How does Billfeeds work

Once a document is uploaded or emailed into Advanced Business Manager, its data will be read and it will be available for review and approval into the Advanced Business Manager database in seconds, with a copy of the original document attached. The service can work with scanned, photographed (great for receipts) or digital documents such as PDF or word documents. Powered by our technology partner Xtracta’s data extraction technology, the feature utilizes artificial intelligence (A.I.) to read and comprehend documents in the same manner as humans do. With strong data validation and a powerful machine learning capability, the service is highly accurate and improves over time.

View the Workflow Diagram here

Features

Features include:
 Automated processing
 Optional approval process
 Can be customized for your business processes
 Match purchase invoice against order
 Option to store the document image for paperless filing

Benefits

Benefits include:
 Saves data entry and processing time
 Reduces overheads
 Improves accuracy

 

Read Our Case Study here

 

Uploading Documents to Billfeeds

There are two ways to load documents in Billfeeds.

Sign up for your free document allowance each month and you will be provided with a unique email address for your company Billfeeds transactions.  You can email documents directly to the email address provided and you can provide this email address to your suppliers to use as well.

The second method is to select the Upload button from the Billfeeds tab in your Advanced Business Manager database, which opens your default web browser screen.  Simply drag and drop the document or select the document from any location on your computer. A green tick will appear when you document has been successfully uploaded.

Processing Billfeeds Documents

Once a document is uploaded or emailed into Advanced Business Manager, its data will be read and it will be available for review and approval into the ABM database in seconds, with a copy of the original document attached.

The service can work with scanned, photographed (great for receipts) or digital documents such as PDF or Word documents. For the few documents that don’t process correctly, or the information can’t be captured, you simply have to click on the missing data in the screen to capture it.

What Document Formats will Billfeeds Support

ABM billfeeds can read PDFs (Portable Document Format), Images (JPG, PNG, GIG) and Word Documents (DOC)

Billfeeds Workflows

The supplier invoice workflows process invoices from  suppliers. It can process invoices that have product, job, ledger and text lines. It can link invoices directly to purchase orders.

Supplier invoice options can be defined for individual suppliers or a set of defaults can be used. The default options are set using the options button in the Billfeeds section of Advanced Business Manager. The individual supplier options are set using the supplier invoice option button on the supplier details screen in Advanced Business Manager.

Supplier invoices can also be matched to existing purchase orders.

Options include:

 Read invoice line item details and match to existing purchase order (Product, Job or Ledger lines)

 Read invoice line item details but don’t match to existing order (process as standalone invoice)

 Process invoice totals only to the supplier’s nominated General Ledger expense account

 Read Invoice line item details and process to supplier’s nominated General Ledger expense account

How long does it take to process?

Typically documents sent to Billfeeds will appear in your Advanced Business Manager database in 1-2 minutes.

What is the typical learning process?

If a document isn’t recognized then at least 3 different invoices from the same supplier needs to be processed in the same way.

To Organize Your Free Billfeeds Trial

Please contact Ajendico Support Team on (02) 9570 1966

Click on the image below to view the Billfeeds Brochure

Billfeeds for Advanced Business Manager