A 3-step Plan for Accounts Receivable Efficiency

Even successful businesses encounter problems. However, with the right technology, you can transform a problem area into a long-term asset

Key Points:

  • The right technology can create lasting improvements to your business processes.
  • Cash recovery is a common pain point in many industries.
  • Ajendico integrated ezyCollect with ABM to extend their accounts receivable efficiency and capabilities.

We use a simple 3-step process to help business owners identify areas for business improvement:

Step one: Uncover the pain points

First, identify the processes that are not working for your business. Look for areas where you are putting in the time and effort but not getting results. Which pieces of information are you missing but really need to make good decisions? Where are you wasting resources and raw materials? 

The pain points in your business can cause headaches for you and your team. Even worse, they could also be affecting your customers. 

Step two: Assess your current capabilities

Deep dive into your current systems to make sure you are utilizing them to their full capacity. Identify where your current systems do not meet your evolving needs. Consider your people and the job they need to get done. This will help you to create the scope for the solution that will extend your team’s capabilities. 

Step three: Find the best technology 

The key to sustainable improvements is to implement the best technology available. Assess a technology solution for its feature set, usability, cost and even the level of customer support it can deliver. Read user reviews. Ask your ERP advisor to recommend applications that are best of the breed.

Pain point: Cash recovery 

“The biggest roadblock in growing any successful business is cashflow. If our clients can’t get dollars back in their bank account it impacts their working capital and growth”

Di, Managing Director

And our clients—including manufacturers, e-commerce businesses and importers—want to be market leaders.  

“Our team can add value to these ambitious businesses by helping them to get paid first.”

Current accounts receivable capability: Advanced Business Manager

At its core, ABM is logical and easy to use. The ABM Core Accounting System is designed to fulfil the needs of modern businesses, and once implemented, quickly streamlines business processes.

Our clients use automated credit control functionality in the core ABM system to keep control of customer credit limits. It is easy to see outstanding debts by invoice due date as well as send an email reminder to overdue customers after the due date has passed.

Whilst the day-to-day processes work well, we identify an opportunity for time-poor businesses that end up with too many overdue invoices each month.

“These businesses need a cost-effective plan in place to follow up customers who don’t respond to existing internal processes.”

Four key AR improvements with ezyCollect

The integration of ABM and ezyCollect takes a previously manual process to “another level”

1. Due soon reminder

Once the invoice is entered in ABM and the due date is known, you can start automating a schedule of reminders starting before the payment due date.

2. An automated and escalating workflow

If your customer has still not paid the invoice, instead of sending one overdue invoice email from ABM, ezyCollect provides you with a schedule of scripted collection tasks that include emails and phone calls. You can also include the final step of handing the debt over to a collection agency.

3. Pay now online

We also recommend the online payment capability to her clients. Your reminder and invoice can include a Pay Now button, making it simpler for your client to pay you with their credit card as soon as the email is received. And your business now looks far more professional to your customers.

4. Pay Later

Going further, ezyCollect offers your customers an additional payment method: Pay Later. Within their payment portal, your customers can take up a payment plan with a finance provider. It means you get paid today while your customer pays back the amount they owe in instalments.

Is ezyCollect right for your ABM-run business?

We understand that users of ABM like how customisable it is. Tailoring ABM to suit their internal business processes gives you a competitive advantage.

To see if ezyCollect could benefit your business, We recommend this:

  1. Run your Trade Debtors report and write down the Total Due
  2. Now write down the Total of the Current column underneath
  3. Deduct the Current column from the Total Due; This is the amount of money that could potentially be in your bank account right now

Are you missing out?

Our final word:

Every business can benefit from extra cash in the bank. Improving your accounts receivable process has tangible benefits to your business like time savings and working capital you can rely on. What’s more, you also give your customers a better payment experience and that supports your relationships. 

ABM users can trial ezyCollect free for 14 days:

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